1.1. This policy applies where we are acting as a data controller with respect to the personal data of our website visitors and service users; in other words, where we determine the purposes and means of the processing of that personal data.
1.2. Our contact details are: Komec Helsen NV, Kernenergiestraat 79, 2610 Wilrijk, Belgium; E-mail: firstname.lastname@example.org.
2. Processing of your data
2.1. We may process data about your use of our website and services (“website data”). The usage data may include your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation paths, as well as information about the timing, frequency and pattern of your service use. The source of the usage data is our analytics tracking system. This usage data may be processed for the purposes of analysing the use of the website and services. The legal basis for this processing is our legitimate interests, namely monitoring and improving our website and services.
2.2. We may process information relating to our contacts (“contact data”). The contact data may include your name, your employer, your job title or role, your contact details, VAT number and registration number, log in ID, log in password (encrypted) and information contained in communications between us and you or your employer. The source of the contact data is you. The contact data may be processed for the purposes of fulfilling our contracts, managing our relationships with customers, contractors, suppliers, applicants or other external parties as well as keeping records of the communications with those parties, in order to inform and service our customers and stakeholders. The legal basis for this processing is our legitimate interests, namely the proper management of our contact and improving and maintaining the services we provide to all our stakeholders.
2.3. We may process any of your personal data identified in this policy where necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure. The legal basis for this processing is our legitimate interests, namely the protection and assertion of our legal rights, your legal rights and the legal rights of others.
2.4. We may process any of your personal data identified in this policy where necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, or obtaining professional advice. The legal basis for this processing is our legitimate interests, namely [the proper protection of our business against risks.
2.5. In addition to the specific purposes for which we may process your personal data set out in this Section 2, we may also process any of your personal data where such processing is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.
2.6. There is no statutory requirement for you to provide us your personal data. In certain cases providing your personal data will be required in order to enter into a contract with us, without which the contract will not be able to be entered into or executed. Unless this is the case, there will be consequence for the failure to provide your personal data.
3. Transfer to third parties
3.1. We may disclose your personal data to any member of our group of companies this means our subsidiaries, our ultimate holding company and all its subsidiaries insofar as reasonably necessary for the purposes, and on the legal bases, set out in this policy.
3.2. We may disclose your personal data to our insurers or professional advisers insofar as reasonably necessary for the purposes of obtaining or maintaining insurance coverage, managing risks, obtaining professional advice, or the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
3.3. We may disclose contact data to our suppliers, subcontractors or third-party consultants insofar as reasonably necessary for fulfilling our contracts and for working on joint projects.
3.4. In addition to the specific disclosures of personal data set out in this Section 3, we may disclose your personal data where such disclosure is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person. We may also disclose your personal data where such disclosure is necessary for the establishment, exercise or defence of legal claims, whether in court proceedings or in an administrative or out-of-court procedure.
4. Duration of the processing
All data is stored and processed by us for a period that is necessary depending of the purpose of the processing and in function of any contractual relationship between Komec and any entity to which you may be affiliated.
5. Security and confidentiality
5.1. We have developed security measures that are adapted on a technical and organizational level in order to avoid the accidental or unlawful destruction, loss, alteration, unauthorised disclosure, or access, of personal data transmitted, stored or otherwise processed.
5.2. Under no circumstances can Komec be held liable for any damages resulting from incorrect or unlawful use by a third party of the personal data. In any case, liability is limited to gross negligence on our part and liability for any indirect or consequential losses or lost profits is excluded.
5.3. When visiting our website or using our software solutions, you must comply to reasonable safety precautions at all times, for example by preventing any unauthorized access to your login and code, to your computer, to your computer’s IP address and to identification data. You are therefore solely responsible for the use made of the website of your computer, IP address and your identification data, as well as for the confidentiality thereof.
6. Your rights
6.1. In this Section 6, we have given a brief summary of the main rights that you may have under data protection law. However, these are complex laws so you would need further information for a full explanation of these rights.
6.2. You have the right to confirmation as to whether or not we process your personal data and, where we do, access to the personal data, together with certain additional information. Providing the rights and freedoms of others are not affected, we will supply to you a copy of your personal data. The first copy will be provided free of charge, but additional copies may be subject to a reasonable fee.
6.3. You have the right to have any inaccurate personal data about you rectified and, taking into account the purposes of the processing, to have any incomplete personal data about you completed.
6.4. In some circumstances you have the right to the erasure of your personal data without undue delay. The general exclusions of this right include where processing is necessary for exercising the right of freedom of expression and information; for compliance with a legal obligation; or for the establishment, exercise or defence of legal claims.
6.5. In some circumstances you have the right to restrict the processing of your personal data. Where processing has been restricted on this basis, we may continue to store your personal data. However, we will only otherwise process it: with your consent; for the establishment, exercise or defence of legal claims; for the protection of the rights of another natural or legal person; or for reasons of important public interest.
6.6. You have the right to object to our processing of your personal data on grounds relating to your particular situation, but only to the extent that the legal basis for the processing is that the processing is necessary for: the performance of a task carried out in the public interest or in the exercise of any official authority vested in us; or the purposes of the legitimate interests pursued by us or by a third party. If you make such an objection, we will cease to process the personal information unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing is for the establishment, exercise or defence of legal claims.
6.7. You have the right to receive the personal data stored by Komec in a structured, commonly used and machine-readable format and, if technically feasible, to have it transmitted to another data controller without any hindrance. This provision is only applicable for personal data processed by automated means and is based on consent or an agreement.
6.8. If you consider that our processing of your personal information infringes data protection laws, you may send us directly your message or you have a legal right to lodge a complaint with a supervisory authority responsible for data protection. You may do so in the EU member state of your habitual residence, your place of work or the place of the alleged infringement.
6.9. You can exercise your rights by contacting us by writing to us on the above physical or e-mail addresses. We have the right to ask you to provide us with a copy of your identity card so that we can verify that the demand is coming from you.
7.1. A “cookie” is a small file sent by Komec server and placed on the hard drive of your computer. The information stored on these cookies can only be read by us and only for the duration of the visit to the website.
7.3. Although there are different types of cookies, distinguished in terms of functionality, origin or storage period, the legislation mainly distinguishes between functional or technically necessary cookies on the one hand and all other cookies on the other.
The website only uses following cookies:
|Name||Origin||Function||Period of storage|
|Google Analytics||To determine sessions and visits||50 months|
7.4. On your first visit to our website you will be asked to accept our different types of cookies. You can refuse the installation of these cookies, which may cause the website to close down.
You can also refuse or block cookies by changing the configuration parameters of your navigation system. Disabling cookies may mean that you cannot use certain features of the website.
8. Changes to this policy
8.2. You should check this page occasionally to ensure you are happy with any changes to this policy.